Town of East Hampton
Town Council Regular Meeting
Tuesday, June 11, 2013
East Hampton High School Library
Minutes
Present: Chairperson Susan Weintraub, Vice Chairman Glenn Suprono, Council Members Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore and George Pfaffenbach and Town Manager Michael Maniscalco.
Call to Order & Pledge of Allegiance
Chairperson Weintraub called the regular meeting to order at 6:30 p.m. in the East Hampton High School Library.
Adoption of Agenda
A motion was made by Mr. Hintz, seconded by Mr. Johnson, to adopt the agenda as written. Voted (7-0).
Approval of Minutes
A motion was made by Mr. Hintz, seconded by Mr. Johnson, to approve the minutes of the Town Council Regular Meeting of May 28, 2013 as amended. Motion rescinded. Minutes will be revised and voted on at the next Council meeting.
Public Remarks
None
Presentation
None
Bids & Contracts
None
Resolutions/Ordinances/Policies/Proclamations
Resolution for High School Renovation Project
A motion was made by Mr. Johnson, seconded by Mr. Suprono, to adopt the resolutions for the High School Renovation Project. Voted (7-0). The full resolution will be included with the minutes filed in the Town Clerk’s Office.
Resolution for Homeland Security Grant
A motion was made by Ms. Moore, seconded by Mr. Johnson, to adopt the resolution for the Homeland Security Grant. Voted (7-0). The full resolution will be included with the minutes filed in the Town Clerk’s Office.
Resolution for Pavement Rehabilitation of Brewer Road
A motion was made by Mr. Dostaler, seconded by Mr. Suprono, to adopt the resolution for the Pavement Rehabilitation of Brewer Road. Voted (7-0). The full resolution will be included with the minutes filed in the Town Clerk’s Office.
Proposed Change to Commission on Aging Ordinance
Cynthia DelFavero, Chairperson for the Commission on Aging provided an overview of a letter from the Commission regarding changing their membership from five regular members and two alternates to seven full members with no alternates. A red-lined version of the ordinance will be presented at the next Council meeting and a public hearing will be scheduled.
Continued Business
2013-2014 Public Water System Operating Budget & Water Rate Recommendation
A motion was made by Ms. Moore, seconded by Mr. Pfaffenbach, to adopt the 2013/2014 Public Water System Operating Budget and approve new water use rates effective July 15,2013 for the two Community Water Systems owned by the Town and operated by the WPCA. Voted (7-0).
Approval of Registrar of Voters Emergency Plan
Registrars Alannah Coshow and Bunny Simko were present to answer questions regarding the Registrar of Voters’ Emergency Plan. The plan was reviewed by the Emergency Management Director. The plan addresses East Hampton’s situations and eliminates unneeded information that is in the State plan. Information related to the Moderators comes from the Moderator’s handbook. Ms. Weintraub would like the moderators to review the plan. It was discussed that any additional recommendations for changes to the plan could be proposed and voted on after the initial approval of the plan.
A motion was made by Mr. Hintz, seconded by Ms. Moore, to approve the Town of East Hampton Registrar of Voters’ Emergency Plan. Voted (7-0).
Update on Route 66/196 Intersection Improvements
Mr. Maniscalco reported that he spoke with the Department of Transportation (DOT) regarding the Route 66/196 project. The DOT has been having difficulty working with the utilities regarding the overhead wires. We are working with the local senator, representative and Chamber of Commerce go help move the project along.
Update on Roads
The Road Improvement List was reviewed. The town is currently in year 2 of the project. The listing is available on the home page of the town website.
New Business
Discussion of Next Steps for the High School Renovation Project
John Mena from CREC was in attendance to answer questions. Ed specs have been approved by the Board of Education. A Tri-Board meeting will be scheduled to review the roles for each board/committee.
Schedule Agricultural Workshop
An Agriculture Workshop will be scheduled on Thursday, June 27th at 7:00 p.m. in the High School Library.
C-Pace Program
Mr. Maniscalco provided an overview of the C-Pace program. Paperwork explaining the program will be included with the minutes filed in the Town Clerk’s office. A presentation will be scheduled for the next Council meeting.
Town Manager Report
Status of GIS Mapping of Town Owned Property and Open Space
Mr. Maniscalco reported that the final map of town owned property will be ready this week.
Status of LCO #8941 Regarding Community Notification System
Mr. Maniscalco provided documents that support the Board of Education’s use of the automated notification system for the town budget and High School referendum. As of July 1st there is a new law that prohibits the use of the systems for these types of purposes.
FOI Workshop/Parliamentary Procedures
A Freedom of Information workshop is scheduled for Thursday, June 20, 2013 at 6:30 p.m. in the Middle School Commons.
An additional training workshop was discussed for Parliamentary Procedure and Roberts Rules of Order. It was also noted that CCM does similar workshops. Roberts Rules of Order books will be purchased for each Commission.
Update on Fire Department Awards Program
Mr. Maniscalco reported that an additional request was made for an investigation that was passed on to the Council. The request was similar to past requests. This will be discussed at a future meeting.
Mr. Maniscalco spoke with the Human Resources Coordinator regarding the fire department records. The issue is having the records input into the system. The process is still being worked on.
Ms. Moore asked about the concession stand at Sears Park. Mr. Maniscalco indicated that it is not going to be opened this year due to financial losses in the past. More information will be provided at the next meeting.
Ms. Weintraub asked about the workers compensation issue with the volunteer fireman. Mr. Maniscalco indicated there are other additional circumstances holding up the process.
Town Council Liaison Reports
Mr. Dostaler attended the Board of Education meeting. They adopted their budget, accepted retirements and approved the educational specifications for the High School renovation project.
Board & Commission Liaison Reports
None
Appointments
None
Tax Refunds
None
Public Remarks
None
Communications, Correspondence & Announcements
Ms. Weintraub turned this portion of the meeting over the Vice Chairman Glenn Suprono. Two items were received for Communications. The first is an invitation to the Town Council to march in the Old Home Day Parade from the Old Home Day Committee. The second was a letter from resident Lori Lanzi regarding Ms. Weintraub’s speech at the dedication of the William O’Neill Performing Arts Gazebo. The letter was not read into the record.
Ms. Moore discussed the possibility of donating the old fire truck to Oklahoma rather than selling it. This will be discussed at a future meeting.
There will be a ribbon cutting for the electric vehicle charging station on Wednesday, June 26th at 11:00 a.m. in the Village Center.
A motion was made by Mr. Johnson, seconded by Mr. Dostaler, to enter Executive Session at 8:10 p.m. Voted (7-0).
Executive Session
Strategy/Negotiations Regarding Collective Bargaining
Present in Executive Session: Susan Weintraub, Glenn Suprono, Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore, George Pfaffenbach and Michael Maniscalco.
Potential Purchase/Acquisition of Property
Present in Executive Session: Susan Weintraub, Glenn Suprono, Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore, George Pfaffenbach and Michael Maniscalco.
Mr. Suprono left the meeting.
Update on Attorney Client Privileged Communication Regarding A Complaint
Present in Executive Session: Susan Weintraub, Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore and George Pfaffenbach.
Discussion of Performance Evaluation for Town Manager
Present in Executive Session: Susan Weintraub, Kyle Dostaler, Ted Hintz, Jr., Derek Johnson, Barbara Moore, George Pfaffenbach and Michael Maniscalco.
Executive Session ended at 9:30 p.m.
Possible Action on Executive Session Discussion
A motion was made by Mr. Dostaler, seconded by Mr. Johnson, to accept the tentative NAGE agreement as presented by the Town Manager. Voted (6-0).
A motion was made by Mr. Johnson, seconded by Mr. Dostaler, to authorize the Chairperson to take steps consistent with the Town Council’s executive session discussion to complete the investigation. Voted (6-0).
Adjournment
A motion was made by Mr. Dostaler, seconded by Mr. Johnson, to adjourn the meeting at 9:35 p.m.
Respectfully submitted,
Cathy Sirois
Recording Secretary
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